While it’s always good to have options, sometimes they can seem overwhelming. Such is the case with Property Management Systems available online.
With too many options, it can be difficult to make a choice!
We thought we’d do the research for you, so it’s easier to find a PMS that best suits your budget and requirements.
With revolutionary technologies like AI (Artificial Intelligence), ML (Machine Learning), and numerous APIs, it can be hard to understand what each product offers.
Simply browse through the list below to find adequate information about features, benefits, pricing, and more.
Most of our clients are using the property management systems listed below, and have been completely satisfied with the results.
In fact, all the products in this list have been personally tried and tested by us before making recommendations.
Table of contents for this article:
Before we dig deeper, let’s try to understand the basics!
A PMS (Property Management Software) is an application to handle several operations of hotels, rental properties, residential housing, and other accommodation options.
In fact, PMS is used in a wide range of industries, including manufacturing, architecture, and governance.
Also called a hotel front desk software, a PMS is essential for proper management of the property.
Simply put, a hotel property management software provides a centralized application to perform, schedule, and organize daily operations and
transactions involved in the business.
Using PMS and computerized record keeping, it has been possible to increase the efficiency of hospitality industries.
Front office staff and other stakeholders can conveniently consult and update centralized records from multiple devices, anywhere and anytime.
With developments in technology platforms designed for the hospitality industry, PMS solutions have been customized to ease operations and impact revenue.
Some of the important functions managed by an efficient property management software include:
Every consumer is different! A travel journey starts from choosing a destination while looking for a suitable hotel.
The overall guest experience is defined by several factors, including ease of booking, engagement with the staff on the property,
in-room experience, interaction on social media, and more.
In the fast-paced travel and tourism industry, hotels face the challenge of providing a customized guest experience while operating a profitable hotel business.
Using an effective PMS solution, hoteliers are empowered to deliver the right experience to guests, while being able to manage business without constraints.
As mentioned earlier, there are many PMS solutions available in the market.
With each product offering different features and benefits, it’s important to choose the right one for your property.
We thought we’d give you a few pointers to consider while looking for a suitable product.
While choosing a property management software, the first step is to carry out an assessment of requirements and needs.
It’s important to prioritize different operations, functions, distribution partners, and processes.
It will help you compare the desirable features and benefits of the software.
Before choosing a property management system, it’s important to work with the finance team to establish a clear budget.
While it’s important to save money, you need to know how far you can stretch for the right product.
Most hoteliers only consider the price of the product, which can backfire in the long run.
You also need to consider the costs associated with infrastructure, setup, training, and maintenance.
Revenue management has always been an important concept in the hospitality industry.
Every direct booking is a key component of profitability.
A solid booking engine can reduce or even eliminate commissions paid to third parties. Thus, it’s crucial to make bookings convenient for customers.
While hoteliers prefer direct bookings, customers tend to prioritize ease of use and price.
Hence, it’s better to choose a property management software that supports a booking engine.
Some PMS solutions even come with integrated booking engines focusing on user-friendliness and reliability.
Last but not least, you need to consider a software that offers excellent customer support.
In case an issue arises, you need to be able to reach out the staff promptly.
Similarly, if the company decides to add new features, proper training and prompts should be provided. Support for different languages is an added bonus.
For a complete guide on choosing the best Property Manager System for your hotel business, whichever the size, check out:
How to choose the Best Hotel Property Management System in 5 Steps.
Note that the products listed below are ranked by order of preference with HotelMinder staff, customers & website users.
It's important to understand that one solution cannot suit all types of properties:
The best Property Management System for a 500 bedrooms luxury hotel in Las Vegas has very little in commun with the one for a 25 rooms boutique hotel in the middle of rural Tasmania.
We usually work with independent properties and groups ranging from around 20 to 200 units.
The solutions listed below match the typical needs and budget of this kind of businesses.
Feel free to look at and demo some of the Property Management Systems listed below, several of them with special offers and discounts only for HotelMinder users!
If you want more choice have a look at our
and if you would like professional guidance on what solution to choose for your business, consider booking a
1-to-1 Tech Advice Session with an HotelMinder Expert.
A full-fledged system for independent hoteliers, Cloudbeds Property Management System - also called MyFrontDesk - is suitable for
all types of independent properties, small and big: Hotels, Vacation Rentals, and Hostels. It includes one of the most popular Channel Manager - also called MyAllocator - to connect your property with over 300 Online Travel Agencies and distribution partners.
MyFrontDesk is a simple but powerful solution your team will enjoy using: it's easy to check in and check out people, update prices and automatically add charges to bookings. You can upgrade the basic version of the system with modules in order to deal with more complex issues like handling group bookings or selling the same room under different room types to maximize occupancy.
Additionally, you can add PIE - for Price Intelligence Engine - to get room pricing recommendation and ensure better revenue management decisions. Aside from PIE, Cloudbeds offers a host of Add-ons including: Payment Processing, Shared Inventory & Room Allocations, Groups Management, etc that can be added for an additional fee.
All types of properties! Small & medium hotels, hostels, guesthouses and apartment / vacation rentals. Cloudbeds should also be considered as an option for small hotels chains. Cloudbeds is a popular solution for properties on all markets and the Support team works round the clock.
Starting at €90 for the all-in-one solution including PMS, Channel Manager and Booking Engine - for a few units and for the most basic package. Price increases depending on the property size, number of units and functionalities. Modules like PIE can be added for an additional fee.
Exclusive Offer – Sign up for a Demo of Cloudbeds and receive a $50 credit!
AdsHotel | Authorize.net | breezeway | CartStack | Civitfun | Elavon | GuestRevu | hoperator | Hostellers | Lightspeed | Oaky | Paypal | Stripe | TrustYou | UpsellGuru | Whistle | Wishbox | Zapier |
HotelFriend is a new kid in the block and is quickly becoming the perfect tool for many hoteliers: offering everything a small or medium sized hotel business needs!
The platform comes with an extensive suite of modules: housekeeping, accounting, reporting, analytics, rates management, booking engine, multi-properties management, etc...
While most modules are included with the suite's most basic version, called Manage, you can unlock more advanced features to build a more refined experience with the Grow and Optimize versions of the suite.
HotelFriend has developed their own Channel Management module, built on WuBook, to improve online distribution on OTA platforms.
But it is the Booking Engine module that makes the whole suite shine: well designed and user friendly, you can easily setup discounts, special offers and upsell your various services.
The Booking Engine integrates with Stripe and/or Paypal to allow guests to pay instantly.
The company has also released a mobile app for guest services, check-ins and check-outs, and concierge services; with its basic version included by default in all packages.
Using the app, guests can conveniently order dinner, book tours, and engage in other services offered by the property.
Smaller independent properties looking for a modern & elegant solution - and chains as HotelFriend multi-property management is excellent.
The HotelFriend Suite is super affordable. PMS and Booking Engine only starts at 80€ per month while complete solution including up to 3 OTA connections with the Channel Manager starts at 125€ per month.
Exclusive Offer – 10% discount on your subscription
SiteMinder | Wubook | stripe |
Mews is one of the most innovative Cloud-based PMS solutions for Hostels and Hotels. It includes a ‘Mobile Concierge’ application, which lets your guests connect with you instantly. Using this feature, guests can also manage check-ins and check-outs online, allowing them to save a lot of time.
Mews offers integration with GDS and Channel Managers like SiteMinder, WebHotelier, Vertical Booking, AvailPro, HotelREZ, Cubilis, and TravelClick.
Some of the most prominent features of the tool include in-house management systems, integrated payment gateway, mobile back-office, and advanced reporting. Mews supports a wide range of languages, which is a bonus.
As of 2020, Mews powerful API allows connections to more than 400 different hospitality solutions. Way too many to list here!
Medium to Big Hotels looking for a powerful system with lots of possibilities. Good modern alternative to older system like Opera.
Standalone Property Management System starting at €300 per month without Channel Manager module - typical 2 years contract.
Exclusive Offer – Get 15% discount on the Enterprise or Professional packages
Atomize | Lightspeed | Oaky | Pace | Revinate | SiteMinder | Abitari | Assa Abloy | Beonprice | Booklogic | duetto | goki | helloshift | Hotel-Spider | Howazit | IDeaS | Impala | infor | Lybra | Outperform RMS | PriceLabs | Rateboard | Rentals United | Roommatik | Sage | STAAH | Sabre | Trust You | Whistle | Wishbox | Yield Planet | Zapier |
FREE Custom Software Recommendation - Let us know what you're looking for, your budget, and we'll point you in the right direction.
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Tailored specifically to the needs of independent hotels, b&bs, apartments and hostels, SabeeApp offers innovative tools that help optimize daily operation, increase online sales, handle payments, and engage with guests.
With its centralized calendar SabeeApp cloud PMS helps you easily manage reservations, invoices, housekeeping, reporting and much more. Their channel manager developed in-house and a fully customizable booking engine make online distribution an easy task.
Apart from offering excellent customer support, SabeeApp also features GuestAdvisor, which is a useful virtual concierge and online check-in tool.
Small to Medium Hotels, Resorts, and Guest Houses looking for a simple, clear, and easy to implement solution.
From 109 EUR per month for PMS + Channel Manager + Booking Engine.
Exclusive Offer – Sign up for a free consultation with SabeeApp and get 50€ credit!
Hotel Link’s Property Management System is designed for small and medium-sized hotels. It’s an intuitive, cost-effective, and simple solution that integrates with an impressive list of Channels and Payment Gateways.
Hotel Link Front Desk is an integral part of the HotelLink suite of applications including a Channel Manager and a Website Booking Engine.
In terms of features, the software comes with a rate management tool, drag-and-drop calendar, post-departure/pre-arrival email templates, and more.
There’s also social media management tools, reputation management kits, and templated websites you can manage yourself.
Aside from providing 2-way connections to all of the big OTA platforms (and many local ones in Asia) as well as several other PMS and Channel Manager solutions, what makes Hotel Link potentially very attractive is the integrations with 25+ Payment Gateways including Paypal, WeChat Pay, Stripe.
Small to medium-sized independent properties or/and property owners who do not know much about technology. This one is very simple and easy to use.
No public pricing but Hotel Link is affordable and the complete suite of applications will start at around 100USD for a small or medium sized property.
Exclusive Offer –
Misterbooking is a flexible, high-performance and scalable cloud-based hotel management software for independent hotels, hotel chains, groups of hotels and residences.
The Misterbooking Property Management System offers a color-coded, easy to use and simple calendar dashboard. It is fully integrated within its own integrated Channel Manager and connects to the leading online channel distributors, both OTA & GDS platforms.
Misterbooking offers a whole suite of native integrated modules, including a responsive Booking Engine, to drive direct booking from your hotel website and a Guest Experience module to improve your guest satisfaction with personalizable emails as well as pre check-in & check-out functionalities. Other modules include: Payment to pre-authorize and verify credit cards; a Restaurant invoicing module, an Accounting data export module and an Inventory management module.
European based independent hotels, hotel chains, groups of hotels and residences requiring a powerful, scalable and customizable system that perfectly fits to your needs.
Starting at €7 per room per month.
Exclusive Offer – Get 10% discount on your subscription
Pace | Oaky | Synxis | SiteMinder | Lybra |
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elina is a popular marketing-powered property management solution (PMS) aimed at boutique hotels, vacation rentals, and serviced apartments. The high-quality solution focuses on increasing direct bookings to generate higher revenue.
While hoteliers can choose to use the standalone solution, i.e, the PMS, there's an option to leverage the complete suite, which includes a Channel Manager, a direct Booking Engine for your website, APIs, and several useful integrations to improve efficiency and revenue.
With elina, you can manage operations efficiently, increase direct bookings, and generate higher revenue. Additionally, the application can be used to manage payments and communicate with guests. All the information and insights can be used to make better business decisions.
Medium and big boutique hotel owners looking for a comprehensive, highly customizable suite of applications. Elina is also highly recommended for bespoke vacation rental groups. A must see if you're based in the UK.
Starts at around £200 per month for the PMS, and around £400 for the complete suite.
Exclusive Offer – Get 60 Days Free, no Setup & Onboarding Cost
STAAH | Cubilis | Rentals United | Resdiary | Infusion CRM | Whishbox | SiteMinder | Stripe | Sage | Paypal | Wirecard | Outperform RMS | PriceLabs |
Booking Factory has been designed for Small Group Properties and Independent Hotels. It’s compatible with different screen sizes, and comes with a flexible, contemporary, and easy to use interface. The engagement solution within the software doesn’t require much training.
Booking Factory integrates with Vertical Booking, SiteMinder, and WuBook. It even has a Trivago ‘Rate Connect’ option, payment gateway, intuitive booking engine, no locked down contracts, GDS connection, infinite calendar, free setup, and season rates.
With loads of features, this one offers everything for a professional and seamless experience.
Small Hotels, Serviced Apartments, and BnBs wanting a simple yet complete solution!
Starts from £79 per month for a property with 10 units.
VerticalBooking | WuBook | SiteMinder | Stripe | Zapier |
Sirvoy works for a wide range of accommodation options, including Hotels, Hostels, Motels, Lodges, Guest Houses, and BnBs. Among popular PMS solutions, Sirvoy is one of the most cost-effective.
The platform offers two-way direct integration with Booking.com, Agoda, Hostelworld, and Expedia. You can even add more connections through MyAllocator and SiteMinder.
Sirvoy is one of the few PMS solutions allowing hoteliers to run Google Hotel Ads using the Pro version.
Small to Medium-sized Hotels with a small budget wanting complete control over as many marketing channels as possible.
Starting from only $9 per month for the Starter version and 2 rooms / units.
MyAllocator | SiteMinder |
While this is a comprehensive list, there are way too many Property Management Systems available in the market to list even only the most interesting ones here.
You will need consider your requirements, budget, and prioritize operations to make a good choice.
If you didn’t find a suitable solution on this list, have a look at our
Partners Marketplace for more options and special offers.
To avoid mistakes when purchasing your PMS, read more of our advice on Hotel Property Management Systems
And if that doesn’t help, why don’t you get in touch with an expert?
When it comes to selecting the right technology solution for a business, professional advice is invaluable!
Not having to go through dozens of different vendors sales pitches will save you a lot of time, confusion and pressure.
The assurance you are moving forward with the right solution from the start will make you an
efficient decision maker while guaranteeing no costly mistake is being made.
A 1-to-1 Tech Advice Session
with an expert is the perfect way to ensure you are making the right choice through smart and informed decision making!
HotelMinder is a hospitality consulting agency providing services in operations, strategy, digital marketing and technology to independent Hotels.
We help busy hoteliers find, setup and run the right applications and services to manage business according to their needs, budget, technical and human resources requirements.
With a team of experienced and knowledgeable experts in the hospitality industry, HotelMinder has become a platform to easily connect you with the best minds and technology available on the market.
In depth articles, guides, tips and recommendations about Hotel Technology, Digital Marketing, Revenue Management & Hotel Operations.