While it’s always good to have options, sometimes they can seem overwhelming. Such is the case with Property Management Systems available online.
With too many options, it can be difficult to make a choice!
We thought we’d do the research for you, so it’s easier to find a PMS that best suits your budget and requirements.
With revolutionary technologies like AI (Artificial Intelligence), ML (Machine Learning), and numerous APIs, it can be hard to understand what each product offers.
Simply browse through the list below to find adequate information about features, benefits, pricing, and more.
Most of our clients are using the property management systems listed below, and have been completely satisfied with the results.
In fact, all the products in this list have been personally tried and tested by us before making recommendations.
Table of contents for this article:
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What is a Property Management System?
Before we dig deeper, let’s try to understand the basics!
A PMS (Property Management Software) is an application to handle several operations of hotels, rental properties, residential housing, and other accommodation options.
In fact, PMS is used in a wide range of industries, including manufacturing, architecture, and governance.
Also called a hotel front desk software, a PMS is essential for proper management of the property.
Simply put, a hotel property management software provides a centralized application to perform, schedule, and organize daily operations and
transactions involved in the business.
Using PMS and computerized record keeping, it has been possible to increase the efficiency of hospitality industries.
Front office staff and other stakeholders can conveniently consult and update centralized records from multiple devices, anywhere and anytime.
With developments in technology platforms designed for the hospitality industry, PMS solutions have been customized to ease operations and impact revenue.
Some of the important functions managed by an efficient property management software include:
- Hotel inventory management
- Point-of-sale (POS) integration
- Reporting of KPIs
- Food and beverage costing
- Check-ins and check-outs
- Telephone systems integration
Why do you need a Property Management System?
Every consumer is different! A travel journey starts from choosing a destination while looking for a suitable hotel.
The overall guest experience is defined by several factors, including ease of booking, engagement with the staff on the property,
in-room experience, interaction on social media, and more.
In the fast-paced travel and tourism industry, hotels face the challenge of providing a customized guest experience while operating a profitable hotel business.
Using an effective PMS solution, hoteliers are empowered to deliver the right experience to guests, while being able to manage business without constraints.
The best Property Management System for your Business
As mentioned earlier, there are many PMS solutions available in the market.
With each product offering different features and benefits, it’s important to choose the right one for your property.
We thought we’d give you a few pointers to consider while looking for a suitable product.
1. Consider Your Specific Requirements
While choosing a property management software, the first step is to carry out an assessment of requirements and needs.
It’s important to prioritize different operations, functions, distribution partners, and processes.
It will help you compare the desirable features and benefits of the software.
2. Establish a Clear Budget
Before choosing a property management system, it’s important to work with the finance team to establish a clear budget.
While it’s important to save money, you need to know how far you can stretch for the right product.
Most hoteliers only consider the price of the product, which can backfire in the long run.
You also need to consider the costs associated with infrastructure, setup, training, and maintenance.
3. Find a PMS that supports a Booking Engine
Revenue management has always been an important concept in the hospitality industry.
Every direct booking is a key component of profitability.
A solid booking engine can reduce or even eliminate commissions paid to third parties. Thus, it’s crucial to make bookings convenient for customers.
While hoteliers prefer direct bookings, customers tend to prioritize ease of use and price.
Hence, it’s better to choose a property management software that supports a booking engine.
Some PMS solutions even come with integrated booking engines focusing on user-friendliness and reliability.
4. Consider Customer Support and After-sales
Last but not least, you need to consider a software that offers excellent customer support.
In case an issue arises, you need to be able to reach out the staff promptly.
Similarly, if the company decides to add new features, proper training and prompts should be provided. Support for different languages is an added bonus.
For a complete guide on choosing the best Property Manager System for your hotel business, whichever the size, check out:
How to choose the Best Hotel Property Management System in 5 Steps.
List of the Best Property Management Systems
Note that the products listed below are ranked by order of preference with HotelMinder experts, customers & website users.
It's important to understand that one solution cannot suit all types of properties:
The best Property Management System for a 500 bedrooms luxury hotel in Las Vegas has little in common with the one for a 25 rooms boutique hotel in the middle of rural Tasmania.
At HotelMinder we work with small and medium independent hotels and chains of hotels ranging from around 15 to 150 rooms.
The solutions listed below are the ones our clients use, as they match the needs and budget of those types of properties.
For more Property Management System choice, have a look at our
If you are looking for professional guidance on what solution to choose for your hotel business, how to choose it, install it, etc — then look no further as it's exactly what we do. If you only need a little bit of help, consider booking a
1-to-1 Expert Session.
Feel free to request more information for the solutions listed below, several of them with special offers and discounts only for HotelMinder users!
While this is a comprehensive list, there are way too many Property Management Systems available in the market to list even only the most interesting ones here.
You will need consider your requirements, budget, and prioritize operations to make a good choice.
If you didn’t find a suitable solution on this list, have a look at our
Partners Marketplace for more options and special offers.
To avoid mistakes when purchasing your PMS, read more of our advice on Hotel Property Management Systems
And if that doesn’t help, why don’t you get in touch with an expert?
At HotelMinder, we assist ambitious entrepreneurs manage small and medium independent hotels and chains ranging from around 15 to 150 rooms, so we know and understand how automation with the right tech is essential for a successful hotel business.
Planning the selection and implementation of your new solution with an expert is the only way to ensure you are making the right choice through smart and informed decision making while avoiding pitfalls.
Not having to go through dozens of different vendors sales pitches will save you a lot of time, confusion and pressure.
The assurance you are moving forward with the right solution from the start will make you an
efficient decision maker while guaranteeing no costly mistake is being made.
When it comes to selecting the right technology solution for a business, professional advice is indeed invaluable!