Best Hotel Revenue Management Systems (RMS) for 2025: Complete Guide & Comparison

Best Hotel RMS Comparison: The Top 3

The reviews presented below are carefully curated by the HotelMinder expert team, leveraging our extensive expertise and deep understanding of the industry. We've selected the three most popular solutions among our clients, utilizing our in-depth knowledge and extensive hands-on experience with these products. Each review is backed by thorough analysis and reflection of feedback from existing customers, ensuring you receive well-rounded, authoritative insights.

Cloudbeds PIE: Best fully integrated RMS solution

Cloudbeds’ Pricing Intelligence Engine (PIE) offers dynamic pricing through its Pricing Intelligence Engine (PIE), integrating real-time market data with automated pricing alerts. Its seamless integration with Cloudbeds' broader suite makes it a versatile choice for hoteliers seeking comprehensive, all-in-one solutions.

Why We Selected Cloudbeds:

PIE’s customizable rules and alerts system allows properties to automate pricing adjustments based on parameters like competitor rates and occupancy levels. This automation ensures that pricing remains competitive and responsive to market conditions.

Standout Features & Integrations:

PIE’s robust reporting tools provide clear, actionable insights, enabling hotel managers to make automated, data-driven decisions with confidence. Compset-based alerts keep properties reactive to market changes, further enhancing their pricing strategy.

Pros:

• Automated custom rules and alerts for dynamic pricing
• Comprehensive reporting suite & advanced configurations option makes it a good choice for many hoteliers.

Cons:

• May be frustrating to use for the more advanced Revenue Managers
• While Cloudbeds offers a lot of features, it sometimes feels like none are perfected.

Pricing:

Cloudbeds Pricing Intelligence Engine (PIE) offers a flexible pricing structure based on property size and required functionalities. Specific pricing details are provided upon request following a personalized demo.

Top 3 Verified Reviews:

• “My favorite part of the software is PIE. No longer am I worrying about rate management. The automated changes make me feel confident that my rates are helping me maximize my revenue.” — Steve, Owner
• "The feature that I love the most is Pie, auto increase pricing base on occupancy, save me tons of time for yielding revenue” — Alagon Hotel Group
• "I absolutely love being able to set occupancy rules and not have to think about it. PIE just goes out and it takes care of it.” — Courtney, Revenue Manager

For more verified reviews from users of Cloudbeds, click here.

FLYR: Best for larger hotel chains seeking AI-driven optimization

FLYR for Hospitality stands out due to its ability to manage complex pricing strategies and market fluctuations with precision and speed.

Why We Selected FLYR:

FLYR leverages advanced AI to provide real-time decision intelligence, transforming how revenue managers operate.

Standout Features & Integrations:

FLYR AI-driven platform allows for granular, tailored pricing strategies that can adapt instantly to market changes. The user-friendly interface and robust analytics tools make it a powerful asset for any revenue manager looking to optimize performance and drive revenue growth without extensive manual intervention.

Pros:

• Comprehensive integration with numerous third-party applications such as Oracle, Mews, and Cloudbeds.
• Advanced machine learning algorithms that provide deep business insights and real-time decision-making capabilities.
• Tailored pricing strategies that adjust automatically to market demands.
• Broad recommendation for various types of properties including large hotels, short-term rentals, and multi-property chains.

Cons:

• Higher cost compared to other solutions, which may be a concern for smaller operations or those with limited budgets.
• The complex nature of AI-driven models requires a steep learning curve for users unfamiliar with such technology.

Pricing:

Pricing for FLYR is on the higher end of the scale, reflective of its advanced features and comprehensive capabilities.

Top 3 Verified Reviews:

• “My favourite aspect of this product is the reporting: how they are built, designed, and displayed.” — Stephanie, Revenue Consultant
• “Intuitive tool. Outstanding reporting capabilities (big time saver!) Reliable forecasting model.” — Richard, Consultant
• “ It is an all-in-one revenue platform that gives hotels real-time forecasting, price sensitivity analysis, and automation.” — Hatim, Consultant

For more verified reviews from users of FLYR, click here.

RoomPriceGenie: Best for independent hoteliers

Tailored specifically for independent hoteliers, RoomPriceGenie is quick to implement and easy to use. Its intuitive interface allows hoteliers to manage pricing strategies seamlessly, making it a perfect tool in unpredictable market conditions.

Why We Selected RoomPriceGenie:

RoomPriceGenie’s ability to provide 12 to 18 months of future price recommendations and real-time pricing calculations across all plans ensures hoteliers can stay ahead in a competitive market. The platform is intuituive yet very flexible, a valuable asset for busy hoteliers looking to optimizing revenue without hassle.

Standout Features & Integrations:

RoomPrice Genie really stands out for its simplicity and reliability, ensuring your rooms are priced right every night.

Pros:

• Ease of use and intuitiveness.
• Comprehensive third-party integrations.
• High level and control with automated pricing updates up to 24 times a day.

Cons:

• Cost can be prohibitive for smaller properties
• Automatic price update frequency in the lower-tier plans may not be sufficient for properties in highly dynamic markets.
• Limited advanced feature access in lower-tier plans could restrict optimization potential for growing hotels.

Pricing:

RoomPriceGenie offers tiered pricing based on property size, with options for annual or monthly payments starting at: €119 per month.

• “Room price Genie has made a huge impact in our company since we started using it. The price suggestions are spot on, the system is easy to use and the customer service team is phenomenal.” — Daniel, CEO
• “RPG provides us the information we need to make daily decisions that would not be able to make without it.” — Marc, Owner
• “Really good value product helping us sell rooms is an ever competitive market.” — Tracey, Owner

For more verified reviews from users of RoomPriceGenie, click here.

What is a Hotel Revenue Management System (RMS)?

A Revenue Management System or RMS is a software solution that helps you conduct revenue management tasks more efficiently and effectively. It takes data from your hotel and the market (specific competitors or at large) to help you make the most informed decisions that will benefit your property.

Ideally, a well-functioning Revenue Management System uses data and various algorithms to conduct real-time analysis of the demand within the market and determines the best rates at which to sell rooms. As a result, important revenue management decisions can all be carried out from one centralized dashboard.

Why is a Revenue Management System Important?

Revenue Management Systems (RMS) are essential tools for hotels of all sizes, enabling them to stay competitive and maximize profits. It’s due to the system’s ability to conduct complex calculations quickly and offer real-time tracking of the market. This is something that would be impossible to replicate manually.

An RMS adjusts prices across various distribution channels and removes the hustle of having to log into all the accounts separately. As a result, key performance indicators, such as revenue per available room (RevPAR) can be improved, increasing the hotel’s top and bottom lines.

The use of an RMS is vital in smaller hotels because fewer rooms mean more requirements to maximize the revenue of each room. However, it is perhaps even more essential for larger hotels because the overwhelming manual revenue management workload leaves more room for error and poorer decision-making.

Key Features and Functionalities of RMS

When evaluating RMS options, look for the following essential features:

1. Rate Decisions/Recommendations

The most crucial feature of a Revenue Management System is its ability to quickly and accurately calculate the ideal room rate using algorithms, while taking into consideration the hotel’s past performance, current market data and trends, as well as other important information. After a system decision is made, room rates can then be easily adjusted. This also changes across all distribution channels once the RMS is updated.

2. Competitor Information

RMS software includes an integrated competitor rates feature, allowing one to easily check room rates for other hotels in the area or other hotels of a similar size. This can also be fully personalized to a hotel's needs. The functionality is crucial in decision-making, as when we have visibility of our competitors’ rates, we can adopt a more strategic approach to our pricing and make sound decisions.

3. Key Performance Data

A Revenue Management System stores and provides key performance data, including occupancy rates, revenue per available room (RevPAR), and average daily rates (ADR). Users can see past performance from last month, as well as last year.

4. Revenue Forecasting

Finally, aside from presenting past data and supporting you in making important rate decisions, an RMS will also provide you with forecasted or estimated revenue based on key contributing factors and the current pricing strategy. It will also provide updates if any alterations are made to the strategy.

5. Integrations

RMS integrates with the PMS, CRS, CRM, and booking engine with a reliable, two-way connection, so that the systems can share the right data. Choose one that offers accurate forecasting, claims to improve revenue, and helps anticipate demand so hoteliers can change the prices accordingly.

6. Flexible Pricing

The RMS that you select must be able to have flexible pricing options. This means it should be able to price by room types and channels independently of each other rather than being fixed.

7. Cloud Technology

A multi-tenant cloud architecture within the RMS should allow the system to have seamless integration and data sharing. It should also allow developers of the system to conduct real-time updates, instead of having to re-install newer models.

8. Intelligent Reporting

RMS can build, export, and share your most important reports. Therefore, you should look for one that is time-efficient and lets you export and share any report with anyone.

9. Data Visualization

A good RMS presents the data in various visuals – such as tables, graphs, and line charts. Different visuals are helpful to different people and every new view allows a fresh look into the data. You should look for an RMS that comes with this functionality.

10. Automation

When you’re searching for an RMS, think of investing in one that provides complete automation. With the push of a button, all prices should go live and get seamlessly interconnected with your Property management System (PMS), hence all your channels are updated immediately.

11. Groups Module

A groups module helps team members find the right rate for the groups based on historical data and cost. A good RMS manages the group expectations, such as wash percentage and any updates needed, while seamlessly integrating with the PMS.

Factors to Consider When Choosing an RMS

Before selecting an RMS, ensure it aligns with your hotel’s size, operational demands, and budget. Key considerations include:

Integrations

The first thing that you need to ensure when selecting revenue management solutions is that they seamlessly integrate with your hotel's existing tech stack, such as your Property Management System and your Channel Manager.

Usability

Next up in the requirements section is the usability of the software. If the RMS you select isn't user-friendly and intuitive, you may have trouble understanding it. This may lead to you not using it as efficiently as required and prevent it from becoming a valuable asset in your daily operations.

Budget

Apart from usability, look for hotel revenue management solutions that offer transparent, upfront costs. Also, consider factors such as additional user and integration costs.

Features

Additional features you need to look for in a Hotel RMS are data requirements for accurate predictions, functions to update the rates automatically, and individual channel management for dynamic rate strategies.

Customer Support

Last but not least, you should opt for a hotel revenue management software that comes with exceptional customer support. Quick TAT can help with seamless adaptation and fast resolution of any problems you encounter.

RMS Implementation — Top Considerations

Here are some considerations that you will have to account for when integrating a revenue management system for your hotel:

Staff Training

Training is essential for both beginners and experienced revenue managers. Therefore, you should note that staff training would be required so that they can forecast future demand accurately, implement dynamic pricing structures, and segment the market. In case you opt for an RMS that does it all by itself, you will only need to automate different processes.

Data Integration

Data integration involves monitoring the pricing of competitors, managing different distribution channels, and maintaining rate parity among all channels. Continuous monitoring and adjustment will be necessary for effective revenue management. Please read best practices for data integration in revenue management for more information.

Revenue Management Systems — Frequently Asked Questions

What is a Hotel Revenue Management System (RMS), and why is it important?

A Revenue Management System (RMS) is a software solution that helps hotels forecast demand, optimize pricing strategies, and make data-driven decisions to maximize revenue. It’s essential for automating tasks, improving key performance indicators (KPIs) like occupancy rates and RevPAR, and staying competitive in a dynamic hospitality market.

How does an RMS improve a hotel's profitability?

An RMS uses advanced algorithms and real-time data to optimize pricing, predict demand, and manage distribution channels. By automating these processes, hotels can:

• Increase occupancy rates.
• Maximize Average Daily Rate (ADR) and Revenue Per Available Room (RevPAR).
• Reduce manual errors and inefficiencies in revenue management.Studies show hotels using RMS can increase RevPAR by 5-20%.

How were the top 10 RMS systems selected for this list?

The top RMS systems were selected based on:

• Ease of use: Intuitive interfaces and user-friendly features.
• Data integration: Seamless connectivity with PMS, Channel Managers, and other hotel systems.
• Effectiveness: Proven ability to improve revenue and operational efficiency.
• Customer support: Availability of reliable training, implementation, and troubleshooting support.
• Innovation: Cutting-edge features like AI-driven insights, automation, and predictive analytics.

What key features should I look for in a Revenue Management System?

When choosing an RMS, look for the following features:

• Automation: Real-time price updates and rate parity management across channels.
• Integrations: Compatibility with PMS, CRS, CRM, and Channel Managers.
• Forecasting: Accurate demand predictions based on historical and market data.
• Competitor analysis: Real-time tracking of competitor rates and pricing strategies.
• Reporting: Actionable insights through intelligent reporting and data visualization.
• Cloud-based: Accessible from anywhere with real-time updates.

Are RMS solutions suitable for small hotels or independent properties?

Yes, many RMS providers cater specifically to small hotels and independent properties. Solutions like RoomPriceGenie and happyhotel are designed to be affordable, easy to implement, and tailored for smaller-scale operations. These platforms often include simplified interfaces and flexible pricing plans to meet the needs of boutique hotels.

Do Revenue Management Systems integrate with other hotel management software?

Yes, most modern RMS solutions offer robust, cloud-based integrations with essential hotel management systems, including:

• Property Management Systems (PMS): Sync data like occupancy and reservations.
• Channel Managers: Update rates and availability across OTAs.
• Booking Engines: Ensure consistent pricing between direct and third-party channels.
• CRS (Central Reservation System): Streamline distribution and reservations.

How much does an RMS cost, and are there pricing options?

RMS pricing varies based on property size, features, and subscription model. Most providers offer flexible pricing plans, such as:

• Per-room fees: Monthly pricing based on the number of rooms.
• Tiered pricing: Entry-level plans with basic features, and premium plans with advanced capabilities.
• Custom pricing: Tailored solutions for large chains or multi-property portfolios.

For example, RoomPriceGenie starts at €119 per month, while enterprise solutions like FLYR may require custom quotes.

What is the role of AI and machine learning in RMS?

AI and machine learning are transforming RMS by enabling:

• Dynamic pricing: Real-time rate adjustments based on demand, competitor pricing, and market conditions.
• Predictive analytics: Forecasting future trends using historical and market data.
• Automation: Reducing manual tasks like rate updates and competitor monitoring.

Can an RMS help solve distribution and rate parity challenges?

Yes, RMS solutions are designed to address distribution and rate parity issues by:

• Monitoring rates across all channels (OTAs, direct bookings, etc.).
• Ensuring consistent pricing and availability across platforms.
• Identifying and resolving rate disparities quickly.This helps hotels maintain a cohesive pricing strategy and avoid revenue loss due to discrepancies.

What are the implementation considerations for an RMS?

When implementing an RMS, consider the following:

• Staff training: Ensure your team understands how to use the system effectively.
• Data integration: Verify that the RMS integrates seamlessly with your existing tech stack (PMS, Channel Manager, etc.).
• Trial period: Test the system with real-world scenarios to evaluate its effectiveness.
• Ongoing support: Confirm the provider offers reliable customer support for troubleshooting and updates.

How does an RMS improve a hotel’s online presence?

An RMS indirectly enhances a hotel’s online presence by:

• Optimizing room rates for different channels (e.g., OTAs, direct bookings).
• Ensuring competitive pricing, which can improve ranking on OTA platforms.
• Providing insights into demand trends, enabling better marketing strategies.For example, dynamic pricing tools like Pricepoint ensure your hotel remains visible and attractive to potential guests.

Can RMS software help manage group bookings and events?

Yes, many modern RMS platforms include a Groups Module, which helps revenue managers:

• Optimize group pricing based on historical data and wash percentages.
• Manage group room blocks and update rates dynamically.
• Track performance metrics for group bookings. Platforms like IDeaS and Cloudbeds offer specialized features for group management.

What’s the difference between RMS and PMS?

While both systems are essential for hotel operations, they serve different purposes:

• RMS (Revenue Management System): Focuses on optimizing revenue through pricing, forecasting, and competitor analysis.
• PMS (Property Management System): Manages day-to-day operations like reservations, check-ins, and guest profiles. However, these systems often integrate to share data and streamline workflows.

Next up in: Revenue Management Software