While managing a hotel is a daunting task, managing a vacation rental is even more difficult. ‘Why?’, you might ask!
Different locations, multiple unit types, several accounts, lots of enquiries, and regular maintenance of one thing or another at the property.
The list goes on and on!
If you’re not the owner, the daily chores might even involve answering the owner’s questions about reports, schedules, and bookings.
Whether you’re managing a single vacation rental with a few units or act as a professional host with multiple listings and accounts, an easy-to-use, feature-loaded Vacation Rental Business Application will come in handy.
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What is a Vacation Rental Software
In simple terms, a Vacation Rental Software is a Cloud-based program allowing you to build a website,
connect it to major third-party distribution channels, accept direct bookings with online payments, manage guest reservations,
and initiate guest communications, all in one place.
Why do you need a Vacation Rental Management Application?
While we tried to brief you on the importance of a Vacation Rental Business Application in the intro,
here are some specifics you might want to consider. A credible Vacation Rental Software offers these benefits and more.
- Save tremendous amount of time
While managing a vacation rental, answering questions is part of the daily job. ‘Do you provide early check-ins?’,
‘What’s the check-out time?’, ‘Can I bring a pet along?’. Imagine yourself answering these for multiple accounts 365 days a year!
A Vacation Rental Software allows you to use email templates and save a good amount of time.
It lets you automate several tasks, including housekeeping duties, and rates with a single click.
While you focus on other things, the software executes the rules and restrictions you’ve set.
- Sync all your properties and accounts into one single centralized system
All the Vacation Rental Business Applications listed below come with an integrated Channel Manager,
allowing you to connect the property to multiple OTAs.
Since everything you need to know will be available in your software’s calendar in real-time,
you won’t have to enter each extranet separately.
- Create a high-converting website instantly
While you can use a lot of different tools and strategies to build a website,
using a software specific to the hospitality industry will give you a website optimized for your property.
For instance, you’ll be able to accept direct bookings and online payments on the website.
Moreover, many Vacation Rental Business Applications come with features like SSL certification, unlimited hosting, and custom domains.
- Get more direct bookings
Revenue Management System
While websites like VRBO and Airbnb help rental owners diversify bookings, a lot of guests like to window-shop before reserving a stay.
A growing number of guests check different sources online to get the best deal.
A Vacation Rental Software can help you reap the rewards of direct bookings.
In fact, you won’t even have to pay any listing fees.
While choosing a software, it’s important to pick a service provider that allows you to accept bookings on the website.
Since most guests prefer making payments via credit cards, the website should accept online payments too.
What to consider when choosing a Vacation Rental Solution?
With a lot of options available online, it can be quite hard to choose the right Vacation Rental Software.
In order to make an informed choice, you should consider a few important things.
- Ease of Use
While most applications claim to be simple, you need to consider ease-of-use regarding the interface and features.
During the first contact, you should be able to get a good hang of menus, prompts, features, and other details.
On return visits, getting well-versed with the usage shouldn’t take long.
- Integration with other applications
As mentioned earlier, a Vacation Rental Business Application should integrate with several other distribution channels and apps.
The software could integrate via a Channel Manager or a sophisticated platform, such as Zapier.
With control over multiple channels and apps from a single place, you’ll be able to save a good amount of time while streamlining processes.
- Is it mobile-friendly, does it offer a mobile app?
Travellers from around the world are using more mobile devices than ever.
If you want to stay competitive in a tough hospitality industry, your software needs to give you this functionality.
It should be available as a mobile app, allowing you to manage every aspect of your business on the go.
- Can the App ensure secure payments?
Even with the most stunning rental website ever created, you’d struggle to increase direct bookings if the customers are insecure about making payments.
A Vacation Rental Software should provide you with an SSL and HTTPS encrypted website.
These security certificates help you build credibility, and allow your guests to make online payments without suspicion.
- Are the website templates engaging and high-converting?
The Vacation Rental Software you choose should offer a wide range of functional, memorable, and attractive website templates.
Outdated templates can lead to a higher bounce rate, reducing the number of queries you receive.
On the other hand, a well-designed template with good UX can have a huge impact on an increase in direct bookings.
List of the Best Vacation Rental Business Applications
Note that the products listed below are ranked by order of preference with HotelMinder experts, customers & website users.
It's important to understand that one solution cannot suit all types of properties:
The best Vacation Rental Management System for a 500 bedrooms luxury hotel in Las Vegas has little in common with the one for a 25 rooms boutique hotel in the middle of rural Tasmania.
At HotelMinder we work with small and medium independent hotels and chains of hotels ranging from around 15 to 150 rooms.
The solutions listed below are the ones our clients use, as they match the needs and budget of those types of properties.
For more Vacation Rental Management System choice, have a look at our
If you are looking for professional guidance on what solution to choose for your hotel business, how to choose it, install it, etc — then look no further as it's exactly what we do. If you only need a little bit of help, consider booking a
1-to-1 Expert Session.
Feel free to request more information for the solutions listed below, several of them with special offers and discounts only for HotelMinder users!
Cloudbeds is a complete cloud based suite consisting of a Property Management System, a Channel Manager and a Booking Engine. It is modern, simple to use and used by many types of properties all around the globe.
As Cloudbeds Property Management System, Channel Manager and Booking Engine are integral parts of the same system, you can rest assured that any change made in the system will reflect on your live website and connected OTA portals instantly.
All types of properties! Small & medium hotels, hostels, guesthouses and apartment / vacation rentals. Cloudbeds should also be considered as an option for small hotels chains. Cloudbeds is a popular solution for properties on all markets and the Support team works round the clock.
Starting at €90 for the all-in-one solution including PMS, Channel Manager and Booking Engine - for a few units and for the most basic package. Price increases depending on the property size, number of units and functionalities. Modules like PIE can be added for an additional fee.
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While there are many other Vacation Rental Business Applications we reached out to, some of them still need to earn our trust.
We wouldn’t want to suggest something we aren’t sure about in the first place!
If you didn’t find a suitable solution on this list, have a look at our
Partners Marketplace for more options and special offers.
And if you still don't know what application you should choose to manage your vacation or apartment rental business, why don’t you get in touch with an expert?
At HotelMinder, we assist ambitious entrepreneurs manage small and medium independent hotels and chains ranging from around 15 to 150 rooms, so we know and understand how automation with the right tech is essential for a successful hotel business.
Planning the selection and implementation of your new solution with an expert is the only way to ensure you are making the right choice through smart and informed decision making while avoiding pitfalls.
Not having to go through dozens of different vendors sales pitches will save you a lot of time, confusion and pressure.
The assurance you are moving forward with the right solution from the start will make you an
efficient decision maker while guaranteeing no costly mistake is being made.
When it comes to selecting the right technology solution for a business, professional advice is indeed invaluable!