While managing a hotel is a daunting task, managing a vacation rental is even more difficult. ‘Why?’, you might ask!
Different locations, multiple unit types, several accounts, lots of enquiries, and regular maintenance of one thing or another at the property.
The list goes on and on!
If you’re not the owner, the daily chores might even involve answering the owner’s questions about reports, schedules, and bookings.
Whether you’re managing a single vacation rental with a few units or act as a professional host with multiple listings and accounts, an easy-to-use, feature-loaded Vacation Rental Business Application will come in handy.
Table of contents for this article:
In simple terms, a Vacation Rental Software is a Cloud-based program allowing you to build a website,
connect it to major third-party distribution channels, accept direct bookings with online payments, manage guest reservations,
and initiate guest communications, all in one place.
While we tried to brief you on the importance of a Vacation Rental Business Application in the intro,
here are some specifics you might want to consider. A credible Vacation Rental Software offers these benefits and more.
While managing a vacation rental, answering questions is part of the daily job. ‘Do you provide early check-ins?’,
‘What’s the check-out time?’, ‘Can I bring a pet along?’. Imagine yourself answering these for multiple accounts 365 days a year!
A Vacation Rental Software allows you to use email templates and save a good amount of time.
It lets you automate several tasks, including housekeeping duties, and rates with a single click.
While you focus on other things, the software executes the rules and restrictions you’ve set.
All the Vacation Rental Business Applications listed below come with an integrated Channel Manager,
allowing you to connect the property to multiple OTAs.
Since everything you need to know will be available in your software’s calendar in real-time,
you won’t have to enter each extranet separately.
While you can use a lot of different tools and strategies to build a website,
using a software specific to the hospitality industry will give you a website optimized for your property.
For instance, you’ll be able to accept direct bookings and online payments on the website.
Moreover, many Vacation Rental Business Applications come with features like SSL certification, unlimited hosting, and custom domains.
While websites like VRBO and Airbnb help rental owners diversify bookings, a lot of guests like to window-shop before reserving a stay.
A growing number of guests check different sources online to get the best deal.
A Vacation Rental Software can help you reap the rewards of direct bookings.
In fact, you won’t even have to pay any listing fees.
While choosing a software, it’s important to pick a service provider that allows you to accept bookings on the website.
Since most guests prefer making payments via credit cards, the website should accept online payments too.
With a lot of options available online, it can be quite hard to choose the right Vacation Rental Software.
In order to make an informed choice, you should consider a few important things.
While most applications claim to be simple, you need to consider ease-of-use regarding the interface and features.
During the first contact, you should be able to get a good hang of menus, prompts, features, and other details.
On return visits, getting well-versed with the usage shouldn’t take long.
As mentioned earlier, a Vacation Rental Business Application should integrate with several other distribution channels and apps.
The software could integrate via a Channel Manager or a sophisticated platform, such as Zapier.
With control over multiple channels and apps from a single place, you’ll be able to save a good amount of time while streamlining processes.
Travellers from around the world are using more mobile devices than ever.
If you want to stay competitive in a tough hospitality industry, your software needs to give you this functionality.
It should be available as a mobile app, allowing you to manage every aspect of your business on the go.
Even with the most stunning rental website ever created, you’d struggle to increase direct bookings if the customers are insecure about making payments.
A Vacation Rental Software should provide you with an SSL and HTTPS encrypted website.
These security certificates help you build credibility, and allow your guests to make online payments without suspicion.
The Vacation Rental Software you choose should offer a wide range of functional, memorable, and attractive website templates.
Outdated templates can lead to a higher bounce rate, reducing the number of queries you receive.
On the other hand, a well-designed template with good UX can have a huge impact on an increase in direct bookings.
Note that the products listed below are ranked by order of preference with HotelMinder staff, customers & website users.
It's important to understand that one solution cannot suit all types of properties:
The best Vacation Rental Management System for a 500 bedrooms luxury hotel in Las Vegas has very little in commun with the one for a 25 rooms boutique hotel in the middle of rural Tasmania.
We usually work with independent properties and groups ranging from around 20 to 200 units.
The solutions listed below match the typical needs and budget of this kind of businesses.
Feel free to look at and demo some of the Vacation Rental Management Systems listed below, several of them with special offers and discounts only for HotelMinder users!
If you want more choice have a look at our
and if you would like professional guidance on what solution to choose for your business, consider booking a
1-to-1 Tech Advice Session with an HotelMinder Expert.
Probably the most cost-effective, reliable and flexible All-in-one solution for small properties of all types (yes, even for campgrounds) to simplify workflows and automate repetitive tasks.
Beds24 is a tool for tinkerers and doers: the modular approach means that there are so many options and functions - you will need a lot of time to set things up the way you want them to be. If you're a DIY kind of person, look no further than Beds24!
Multiple fully customizable dashboards show key information, data and statistics. Options include multi-language support (currently 37 languages), flexible price and discount options, voucher or discount codes, group booking function, shared inventory to sell rooms on your website in different layouts or constellations, Facebook integration and secure payment collection.
Small properties types and vacation rentals of all sort. Simply put, Beds24 is one of the most cost effective & solid solution of its kind.
From €9.90/month. Pay as you go: no contract, no minimum term, no set-up fees. Customers only pay for what they use.
Exclusive Offer – Test all the functionality live with a 14 days Free Trial
Authorize.net | breezeway | Integromat | Mailchimp | Nuki | Paypal | Pricelabs | Realex | Remotelock | Room Price Genie | Stripe | VRScheduler | Wishbox |
With Uplisting, you can import listings, bookings, and rates from Airbnb in seconds, even if you are not into modern technology that much.
The Uplisting calendar is the only place to consider, since all the bookings are automatically imported from all your channels.
You can also instantly sync rates, bookings, and availability with Airbnb, Booking.com, and Homeaway/VRBO at no extra fee. Automated security deposit collection, 'Smart Rates' option to solve any disparity across channels, client/owner portal, lead time rate rules, cleaning scheduler, and some more features come with this product.
Additionally, you can build your own application and feed your booking data into your app (or other services) via their webhooks.
Professional Airbnb hosts running multiple listings and looking for a complete and comprehensive solution.
Decreasing depending on the number of properties - 200$ / Month for 10 properties
Exclusive Offer – Sign up for a demo and receive a $100 credit!
Octorate is a simple but powerful and affordable all-in-one solution for small structures which can be accessed from any mobile device.
Octorate’s Channel Manager allows you to connect with more than 110 websites while its payment manager allows you to take guests payments in real time (even before they check in).
You can communicate to your guests in real time thanks to the Communication Manager: a single interface to directly answer incoming message from Booking.com, Airbnb.com and more.
Octorate offers a Virtual Concierge: without installing any application, guests can check in online and pay for their stay securely and easily.
Connections with GDSs, Metasearch (including Google Hotel Ads), a great Website Booking Engine with discounts and special offers - are just some of the many options of this feature full All-in-One solution for your Apartments or Vacation Rentals.
Small to medium sized property owners and Vacation Rental Management Agencies who want a flexible and complete control over their guests experience.
Very confusing! But Octorate is one of the most affordable & complete solution out there.
Exclusive Offer – Use code HMINDER for free Booking Engine or 7€ per unit per month for all-in-one solution
TravelClick | Stripe | Paypal | 5stelle | Pricelabs | Lybra |
Place a hold on a property, filter by location or property type, use smart messaging templates, set event-based triggers to send email/SMS to your guests, hold a security deposit, adjust prices by booking platform, or give case-by-case discounts.
The list of things that you can do with Hostfully is endless, no matter if you are a single property owner or a vacation rental agency.
The service includes a Central Calendar with an integrated powerful Channel Manager, which connects you directly to Airbnb, HomeAway, Booking.com, and TripAdvisor Rentals.
It also includes a high-converting Booking Engine with an integrated payment processing provider. These are just the core features of this product. For the whole list, visit their website.
A single vacation rental owner or/and a professional agency that runs hundreds of vacation rental properties.
From $79 per month (Plus a one-time $400 implementation fee) for the Property Management Platform. The Guidebook Platform starts at $7.99 per month.
Exclusive Offer – Use code HotelMinder to get 10$ off monthly on your first year
Rentals United | Stripe | PriceLabs | BeyondPricing |
Do you need help choosing the perfect Management System for your Vacation Rental?
I will guide you through potential solutions and help you find the best one according to your needs & budget.
You are guaranteed to get valuable insight!
SabeeApp, an all-in-one solution designed primarily for hotels, is a surprising entry in this list of Vacation Rental management software: but it truly deserves it.
SabeeApp calendar allows you to list as many independent units as you want - and directly link them from the calendar to the OTA listing - it means that you only need one account to manage all your properties!
Add to this a very reliable Channel Manager, an easy to use website Booking Engine, an integrated Payment Gateway and SabeeApp becomes an excellent choice to help any busy owner / manager take care of several listings at the same time.
Last but not least - for an additional monthly fee, Guest Advisor Tools is a Virtual Concierge allowing you to offer your guests a fully online check in and payment experience. Add to this keyless smartlock automation - and you have the business of the future!
Small to Medium Hotels, Resorts, and Guest Houses looking for a simple, clear, and easy to implement solution.
From 109 EUR per month for PMS + Channel Manager + Booking Engine.
Exclusive Offer – Sign up for a free consultation with SabeeApp and get 50€ credit!
Whether you are a not-so-tech-savvy vacation rental owner or a professional agency that runs hundreds of vacation rental properties, you can find a good use of Bookster. Setting up the software is super easy, customizable to each and every property, yet simple and comprehensive.
You may choose to connect directly to Booking.com, HomeAway or TripAdvisor, use their iCal option for Airbnb, or connect to numerous other channels by using their integration with Rentals United.
Bookster tools allow for automated notification emails for guests, owners and third parties, as well as automated payment and damage deposit collection and refunds, and automated marketing emails - all of which can help you save an incredible amount of time!
Website templates with commission-free booking engine, training, and great support are included in the price. You just have to watch the additional Channel Manager’s fees.
A single vacation rental owner with no tech-savvy skills or/and a professional agency that runs hundreds of vacation rental properties.
€24 per month per property.
Exclusive Offer – Get Free Booking Insights Tool (£300 per year value)
Rentals United | Stripe | Sage Pay | Paypal |
New and very promising, Hospitality Management Hub is suitable for vacation rental agencies. It comes with a Booking engine and Channel Management enabled with Staah, connecting you to numerous channels, including Booking.com, Expedia, Agoda, HomeAway, Airbnb, Ttrip (ex Ctrip), and more.
Plenty of automated tools and processes related to housekeeping tasks, upselling possibilities, payments, rates, and electronic signatures.
Also, detailed features like overall occupancy calendar or city-based occupancy calendar, availability settings and anything that you could think of and can be automated will be doable in one click.
A single vacation rental owner with no tech-savvy skills or/and a professional Airbnb host that runs multiple listings.
From £39.95 per property.
Exclusive Offer – Register for a demo and get 1 Month Free Trial
Paypal | Sage | PriceLabs | BeyondPricing |
Discover the Best Apps & Services in our Partners Marketplace
Only the greatest in the industry. Curated by us and ranked by popularity, price and ease of use.
Featuring special offers and discounts - only for you!
MyVR is a strong and stable vacation rental centralized system. You can take control of photos and descriptions, rates, and fees — all from one unified dashboard.
MyVR has direct integrations with HomeAway, VRBO, TripAdvisor, Booking.com, Expedia, and Airbnb, but you can also use their iCal to connect with more than 70 third-party sites.
Put expiration dates on quotes, adjust your rates with a set of rules, set up automated messages linked to transactions, payments or bookings, send quotes from your mobile phone or communicate with the property owners and housekeeping team with this amazing product.
Vacation rental agencies and multiple vacation rental properties.
$13.50 per month per property for users with 5 or fewer properties
Stripe | BeyondPricing | PriceLabs | Zapier |
Besides boutique hotels, self-catering resorts and serviced apartments, elina is also an excellent choice for vacation rental properties; single or multi-property.
There’s a centralized management system with powerful tools to manage your reservations, payments, and prices.
Customisable templates for dynamic invoicing and useful reports; an easy professional looking website with Booking Engine, owner portal, guest account and compact Channel Manager integration with Staah, SiteMinder or Cubilis. Elina lets you can connect to more than 100 online channels.
Starts at around £200 per month for the PMS, and around £400 for the complete suite.
Exclusive Offer – Get 60 Days Free, no Setup & Onboarding Cost
STAAH | Cubilis | Rentals United | Resdiary | Infusion CRM | Whishbox | SiteMinder | Stripe | Sage | Paypal | Wirecard | Outperform RMS | PriceLabs |
iGMS is a vacation rental software that helps hosts to effectively handle day-to-day short-term rental management tasks.
The software enables users to operate all Airbnb, Booking.com, HomeAway & Vrbo accounts via a single interface, with access to the same advanced functionality through the mobile app.
Benefit from automated guest messaging and reviews, templates, tools for team & tasks management, an advanced channel manager, financial reporting, a direct booking management toolkit, payment processing, and more.
Global hosts and professional vacation rentals managers with multiples listings.
Pro version starting at $20 per property per month and decreasing from 20+ properties. iGMS also offers a flexible plan charging $1 per booked nights (including cancellations).
Exclusive Offer – Get a $30 bonus with this link!
keycafe | Stripe |
While there are many other Vacation Rental Business Applications we reached out to, some of them still need to earn our trust.
We wouldn’t want to suggest something we aren’t sure about in the first place!
If you didn’t find a suitable solution on this list, have a look at our
Partners Marketplace for more options and special offers.
And if you still don't know what application you should choose to manage your vacation or apartment rental business, why don’t you get in touch with an expert?
When it comes to selecting the right technology solution for a business, professional advice is invaluable!
Not having to go through dozens of different vendors sales pitches will save you a lot of time, confusion and pressure.
The assurance you are moving forward with the right solution from the start will make you an
efficient decision maker while guaranteeing no costly mistake is being made.
A 1-to-1 Tech Advice Session
with an expert is the perfect way to ensure you are making the right choice through smart and informed decision making!
HotelMinder is a hospitality consulting agency providing services in operations, strategy, digital marketing and technology to independent Hotels.
We help busy hoteliers find, setup and run the right applications and services to manage business according to their needs, budget, technical and human resources requirements.
With a team of experienced and knowledgeable experts in the hospitality industry, HotelMinder has become a platform to easily connect you with the best minds and technology available on the market.
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