GDS, OTA and Meta: What’s the difference?

Increase your online hotel visibility by distributing your units on Metasearch Engines, OTAs and GDS systems. April 21, 2018 By Florie Thielin in Sales & Distribution 4 min Read

  • GDS,
  • OTA,
  • Metasearch Engines…

You must have come across these terms at some point. But how can they help your hotel gain more online visibility and sell more rooms? Let’s take a look together!

GDS: Global Distribution Systems

Global Distribution System for Hotels

GDS stands for “Global Distribution System” and might be considered the dinosaurs of the online travel world! They were first created by airline companies during the 1950’s to broaden hotel and car rental businesses by enabling automated transactions between travel service providers and travel agencies (traditional and online).

The three biggest GDS systems are: Amadeus, Sabre and Galileo (now owned by Travelport).

Travel agencies use GDS to get real-time availability, and preferred rates on flight tickets, hotel rooms and car rentals all over the world as it allows them to be very reactive when asked for a quote.

Hotels usually sell their rooms for 30% cheaper on GDS (compared to public rates). Central Reservation Services (CRS), such as Sabre, allow hotels to sell their rooms to all GDS simultaneously. However, it is up to the hotel whether to connect with only one or two GDS directly, without the need for a CRS. The good news is that some channel managers are also able to connect with GDS systems.

GDS is a rather costly selling channel that mainly allows the sale of rooms in larger quantities to bigger companies (for corporate guests) or travel agencies (leisure travellers). Thus, small independent hotels usually do not need GDS.

OTAs: Online Travel Agencies

There are many Online Travel Agencies a Hotel can connect with.

OTA stands for "Online Travel Agency" and today plays a significant role in the travel industry.
With the rise of the internet, many websites began selling rooms without the need for human interaction. These sites very quickly gained important market share, and there are many examples of them on the internet.
The most popular example is Booking.com, although Expedia (for corporate guests) and Hostelworld (for more economical accommodation options) are also well-known.
Travelers find these websites useful as they can compare rates, reviews, and availability of many different accommodation options at one glance, and book them quickly and easily in just a few clicks.

Your hotel can usually be listed on an OTA free of charge by adding your hotel photos, descriptions, rooms, rates, etc. You can then choose how many rooms you’d like to sell through the OTA. The availability you’d like to sell as well as the room rate is your decision, and although appearing on the OTA is free, you will have to pay a commission of approximately 15% to 20% every time you get a booking.

We do encourage hotels to use OTA to be more visible online as it gives you a greater chance of reaching potential guests on a more global scale. OTA’s invest a lot in online marketing which means they usually outrank any other searches made by travellers on search engines such as Google.

Rather than trying to compete with them, it would be better to see them as another selling distribution channel instead. Although they produce rather time-consuming work as you need to log into each of their extranets to update daily availability and rates, you can very easily connect an OTA to a channel manager to automate, or at least greatly facilitate these tasks.

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Meta: Metasearch Engines

On metasearch engines you will pay a fixed amount for each click made on your link

Metasearch engines are becoming important in the travel industry. They were created shortly after OTAs and display the current rates of many different hotels in a given destination.

So, what’s the difference between these and OTA’s? Different rates for the same hotel, on the same date and same room type, might appear on metasearch engines because metasearch engines are, in fact, taking the prices from many different OTAs.

Have you ever come across a website you haven’t subscribed to, selling your rooms? This could be an example of a metasearch engine website. These sites, such as Trivago, Kayak, Skyscanner, TripAdvisor, and even Google, (with Google Hotel Finder) have all developed metasearch engine tools.

The good news is that it is also possible to insert a link directly to your property website (providing you’re using a channel manager with a compatible booking engine). Whereas on OTA’s you were paying a rather high commission on each completed booking (using the CPA or “Cost-Per-Acquisition” model), on metasearch engines you will pay a fixed amount for each click made on your link, determined by a bidding system (or PPCPay-Per-Click” model). But, is it worth it?! That’s up to you to do the calculations and decide!

Conclusion

Travellers no longer search only for one keyword and click on one result to book their accommodation

With travellers using the internet more than ever to search and book hotels, it is imperative that you work toward a strong online presence for your hotel.
Travellers no longer search only for one keyword and click on one result to book their accommodation. They usually do many different searches and visit several websites.
The more your name pops up to potential guests, the more they’ll start to think “Hey, this hotel must be THE place to stay!”.

Increasing your online hotel visibility can be done in many ways.
For small independent hotels, GDS is usually too costly to be considered. Today, OTA’s are a must, and although metasearch engines are slightly more technical to manage, they can also be an attractive selling channel to consider.


Florie Thielin

Florie Thielin

Marketing Manager

From her small village in the French Loire Valley, Florie was dreaming of traveling across the five continents. She took the opportunity of studying marketing and international business to escape to Russia and Germany. She then specialized in hospitality management through a Master degree from La Rochelle Tourim Business School.